Documents and search

The site’s document system lives in Kanriq: procedures, work instructions, forms, records, each with its versions.

Import and version

• Upload files one at a time or in bulk. Each file is checked on arrival before it becomes available.
• A new version does not replace the old one: it is added. The version in force is the one people consult, cite in a case file and the AI uses.
• Each document is filed at its level in the document pyramid (manual, policy, process, procedure, work instruction, form, record, plan).

Search the QMS

Ask a question in natural language (“how often is the plug gauge check done on OP30?”). The answer relies on the site’s documents in force and cites the exact passage, with the document reference. What the documents do not say is not asserted.

Note

A code cited in a document (“DS 03”) is matched to the right document even when it is written differently (DS03, DS_03). An uncertain match is flagged as such, never presented as a missing document.

Audits and KPIs

Audits are prepared from the requirements and the documentary evidence; process KPIs are tracked in the KPI Center, with their targets and drift alerts.